Vendorm8 vs Spreadsheets: Why Excel Isn't Enough for Vendor Management
Spreadsheets are great for numbers. They're terrible for tracking contracts that auto-renew and cost you money when missed.
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The real cost of managing vendors in a spreadsheet
Every operations team starts with a spreadsheet. It's free, flexible, and familiar. But as your vendor stack grows, the cracks appear fast.
No reminders. Your contract renewal date is buried in a cell. The renewal date passes. The vendor auto-charges you for another year. You find out three weeks later when reviewing the credit card statement.
No ownership. Which team member is responsible for the Salesforce renewal? The spreadsheet doesn't know. Nobody gets notified. The ball drops.
No documents. The contract PDF is in someone's email. The DPA is in a Slack message from 2022. Good luck finding it for an audit.
No audit trail. Did someone update the renewal date? Add a new contact? Change the risk level? Your spreadsheet has no memory.
Vendorm8 was built specifically for this problem — giving lean teams the vendor oversight they need without the complexity of enterprise software.
Feature Comparison
| Feature | Spreadsheet | Vendorm8 |
|---|---|---|
| Automated renewal reminders | ||
| Contract expiry tracking | Manual | |
| Document storage (PDFs, contracts) | ||
| Vendor risk classification | Manual | |
| Team collaboration & ownership | Limited | |
| Audit log | ||
| Contract status automation | ||
| CSV import/export | ||
| GDPR-compliant EU hosting | Varies | |
| Role-based access control | ||
| Unlimited users | ||
| Upfront cost | Free | €19/mo |
Questions about switching from spreadsheets
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